Preview Questions Document Controller | Role Specific Skill

Question 1: In document management for a construction project, what is the benefit of using cloud-based systems over local servers?

Which action should you take?

Choose only one option

No significant benefits over local servers

More expensive and complex

Increased risk of data loss and security issues

Easier access for project stakeholders from various locations and devices

Question 2: What is the best approach for ensuring the security of sensitive project documents in a construction project?

Which action should you take?

Choose only one option

Rely on physical document storage for security

Use encrypted storage, access controls, and role-based permissions to ensure that only authorized personnel can access sensitive documents

Allow open access to all project team members to avoid restrictions

Store documents in an unsecured shared folder

Question 3: What is the most effective method for ensuring document version control in a digital filing system for construction projects?

Which action should you take?

Choose only one option

Keeping only the most recent version of each document

Using file names that include version numbers

Implementing a version tracking system with timestamps and revision histories

Ignoring version control as the documents are finalized

Question 4: How can a Document Controller prevent unauthorized access to project documents?

Which action should you take?

Choose only one option

Set up strict access controls, password protection, and audit trails to track who accessed the documents and when

Store documents on personal devices for easy access

Share documents freely with everyone on the project team

Allow unlimited access to all project stakeholders to ensure smooth workflow

Question 5: How do archiving systems manage access control for sensitive construction documents?

Which action should you take?

Choose only one option

By using password protection on individual documents

By implementing role-based access and requiring authentication for document retrieval

By restricting access to management-level only

By allowing open access to all team members

Question 6: What is the role of metadata in document management for construction projects?

Which action should you take?

Choose only one option

To provide additional information such as document type, version, and date for easier retrieval

To format the document's font and style

To add unrelated information to the document

To increase the document file size for storage purposes