Preview Questions Documentation Specialist | Role Specific Skill

Question 1: In BFSI, which of the following is the best approach to automate the document filing process for financial transactions?

Which action should you take?

Choose only one option

Store documents in Excel sheets for easy access

File documents manually based on category

Use Optical Character Recognition (OCR) technology to scan documents

Use barcodes to track document locations

Question 2: In BFSI, what is the most secure method for storing records related to transactions and client accounts while ensuring long-term access for audits?

Which action should you take?

Choose only one option

Storing records in a single database

Storing records on physical media

Using a cloud-based document management system

Using encrypted digital storage with redundancy

Question 3: What is the key benefit of using a Document Management System (DMS) for document retrieval in the BFSI industry?

Which action should you take?

Choose only one option

It stores all documents in a single large database without classification

It enables document retrieval only based on document type

It provides automated classification, retrieval, and access control

It reduces the need for data security protocols

Question 4: In BFSI, what is the best practice for retrieving archived customer records quickly during audits?

Which action should you take?

Choose only one option

Relying on paper files stored in storage cabinets

Using a digital document management system with full-text search

Storing documents in spreadsheets for easy access

Searching through emails for document links

Question 5: When auditing records in BFSI, which of the following techniques is crucial for ensuring that no data has been altered or tampered with?

Which action should you take?

Choose only one option

Compare document sizes between versions

Rely solely on manual verification of documents

Only check records that have been flagged as suspicious

Use hash functions to create a digital fingerprint of each record

Question 6: What is the key benefit of implementing a document categorization system in BFSI for compliance and auditing purposes?

Which action should you take?

Choose only one option

Automates the generation of financial reports

Reduces the need for database backups

Simplifies document destruction processes

Ensures documents are easy to locate and meet regulatory standards